SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Processing retail/wholesale documents 
SAQA US ID UNIT STANDARD TITLE
8273  Processing retail/wholesale documents 
ORIGINATOR
SGB Retail and Wholesale 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Wholesale and Retail 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 2  NQF Level 02  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2003-12-03  2006-12-03  SAQA 1351/03 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2007-12-03   2010-12-03  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is a core standard towards a national certificate in Retail/Wholesale processes at NQF 2. It is designed to give access to a formal qualification for those people who have been operating in the informal retail/wholesale sector by transforming business information processing in line with current world best practice. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
English literacy to the equivalent of NQF 1.

Computer literacy in data capture techniques. 

UNIT STANDARD RANGE 
  • Cash/credit/stock transaction documentation including cash sale receipts, invoices, orders, waybills, statements, price lists.
  • Reports reflecting consolidated information including invoices, statements, credit notes. stock inventories, price lists, payment schedules. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Collecting and checking completeness and accuracy of a range of documentation reflecting information 
    OUTCOME NOTES 
    Collecting and checking completeness and accuracy of a range of documentation reflecting information relating to cash/credit/stock purchase transactions in retail/wholesale outlets. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Identify information that must be reflected on cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 2 
    2. Describe coding structures for ranges of merchandise. 

    ASSESSMENT CRITERION 3 
    3. Explain organisational procedures for implementing price adjustments. 

    ASSESSMENT CRITERION 4 
    4. Explain administration procedures for processing cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 5 
    5. Demonstrate procedures for consolidating cash/credit/stock transaction information at month end. 

    ASSESSMENT CRITERION 6 
    6. Demonstrate procedures for reporting errors found on cash/credit/ stock transaction documentation. 

    ASSESSMENT CRITERION 7 
    7. Perform filing of cash/credit/stock transaction documents. 

    SPECIFIC OUTCOME 2 
    Processing and maintaining transaction documentation using manual/electronic systems for capturing 
    OUTCOME NOTES 
    Processing and maintaining transaction documentation using manual/electronic systems for capturing and updating information relating to cash/credit/stock transactions conducted by retail/wholesale outlets. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Identify information that must be reflected on cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 2 
    2. Describe coding structures for ranges of merchandise. 

    ASSESSMENT CRITERION 3 
    3. Explain organisational procedures for implementing price adjustments. 

    ASSESSMENT CRITERION 4 
    4. Explain administration procedures for processing cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 5 
    5. Demonstrate procedures for consolidating cash/credit/stock transaction information at month end. 

    ASSESSMENT CRITERION 6 
    6. Demonstrate procedures for reporting errors found on cash/credit/ stock transaction documentation. 

    ASSESSMENT CRITERION 7 
    7. Perform filing of cash/credit/stock transaction documents. 

    SPECIFIC OUTCOME 3 
    Compiling a range of reports reflecting information captured and processed for cash/credit/stock,etc 
    OUTCOME NOTES 
    Compiling a range of reports reflecting information captured and processed for cash/credit/stock transactions in retail/wholesale outlets. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Identify information that must be reflected on cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 2 
    2. Describe coding structures for ranges of merchandise. 

    ASSESSMENT CRITERION 3 
    3. Explain organisational procedures for implementing price adjustments. 

    ASSESSMENT CRITERION 4 
    4. Explain administration procedures for processing cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 5 
    5. Demonstrate procedures for consolidating cash/credit/stock transaction information at month end. 

    ASSESSMENT CRITERION 6 
    6. Demonstrate procedures for reporting errors found on cash/credit/ stock transaction documentation. 

    ASSESSMENT CRITERION 7 
    7. Perform filing of cash/credit/stock transaction documents. 

    SPECIFIC OUTCOME 4 
    Verifying inaccuracies reflected on transaction documents and reporting discrepancies 
    OUTCOME NOTES 
    Verifying inaccuracies reflected on transaction documents and reporting discrepancies in accordance with administration procedures in retail/wholesale outlets. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Identify information that must be reflected on cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 2 
    2. Describe coding structures for ranges of merchandise. 

    ASSESSMENT CRITERION 3 
    3. Explain organisational procedures for implementing price adjustments. 

    ASSESSMENT CRITERION 4 
    4. Explain administration procedures for processing cash/credit/stock transaction documentation. 

    ASSESSMENT CRITERION 5 
    5. Demonstrate procedures for consolidating cash/credit/stock transaction information at month end. 

    ASSESSMENT CRITERION 6 
    6. Demonstrate procedures for reporting errors found on cash/credit/ stock transaction documentation. 

    ASSESSMENT CRITERION 7 
    7. Perform filing of cash/credit/stock transaction documents. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation of providers against this standard will be performed by the Retail and Wholesale SETA in its ETQA role. Moderation will be provided by the FETQA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The demonstrated understanding of:
  • Basic business principles, terms and concepts used in retail/wholesale environments.
  • Categories for ranges of merchandise stocked, coding and pricing structures relating to stocks of merchandise.
  • Departmental structures and internal communication channels within organisation.
  • Documentation and information reflecting cash/credit/stock transactions.
  • Terms and conditions of organisational credit policies and procedures.
  • Procedures for accepting cheque/credit card payments.
  • Maintaining data processing and filing systems. 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems when checking cash/credit/stock transaction documentation so that appropriate actions can be taken to rectify errors reflected on transaction documents. 

    UNIT STANDARD CCFO WORKING 
    Work with others as a team by assisting co-workers to process workflow at month end or during peak trading periods. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities when capturing and filing transaction documentation so that administrative paper work is up to date and accurately filed. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and evaluate information when processing cash, credit and stock transaction documentation so that documents are checked for completeness and accuracy of information relating to transactions. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when reporting transaction errors so that all team members are aware of actions implemented to rectify discrepancies reflected on transaction documents. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  13718   National Certificate: Retail and Wholesale Processes  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2006-12-03  W&RSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.