SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Prepare and finalise finance documentation for safekeeping in a banking environment 
SAQA US ID UNIT STANDARD TITLE
7153  Prepare and finalise finance documentation for safekeeping in a banking environment 
ORIGINATOR
SGB Banking and Micro Finance 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
BANKSETA - Banking Sector Education and Training Authority 
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  48 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for people who are responsible for the administration required to finalise a contract in terms of financed moveable assets. People credited with this unit standard are able to ensure the accuracy of the finance documentation, attend to correspondence regarding the contract and to prepare the documentation for safekeeping. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Demonstrated competence in the use of basic office systems and equipment. 

UNIT STANDARD RANGE 
Documentation relating to financed moveable assets. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Ensure the accuracy of the documentation 
OUTCOME RANGE 
Finance documentation includes contracts, registration documents (NATIS) formal and informal security documents. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Contracts and supporting documentation are received and recorded according to company specifications. 
ASSESSMENT CRITERION RANGE 
Recording includes, but is not limited to registers, system generated reports, acknowledgment of receipt.
 

ASSESSMENT CRITERION 2 
2. Documentation is verified for completeness and correctness according to company specifications. 

ASSESSMENT CRITERION 3 
3. Variances are recorded according to company specifications. 

ASSESSMENT CRITERION 4 
4. Variances are acted on and resolved according to company specific regulations. 

SPECIFIC OUTCOME 2 
Attend to correspondence and instructions received 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Documentation is sorted according to company specifications. 
ASSESSMENT CRITERION RANGE 
Documentation categories include, but are not limited to Transaction details e.g. contract, proof of payment; General Correspondence; Insurance; Payment Instructions e.g. deposit and commission.
 

ASSESSMENT CRITERION 2 
2. Instructions received are effected according to company specifications. 

ASSESSMENT CRITERION 3 
3. Client correspondence is prepared according to company specifications. 
ASSESSMENT CRITERION RANGE 
Correspondence includes, but is not limited to letters, copy of contract, insurance policy, confirmation of transaction details.
 

ASSESSMENT CRITERION 4 
4. Correspondence to client is checked and signed according to company specifications. 

ASSESSMENT CRITERION 5 
5. Correspondence is prepared for dispatching according to company specifications. 

SPECIFIC OUTCOME 3 
Prepare finance documentation for safekeeping 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. All security documents, subject to stamp duty, are stamped in accordance with the Stamp Duty Act No.77 of 1968. 
ASSESSMENT CRITERION RANGE 
Stamp duty calculated according to act, requirements for the affixment of revenue stamps, within prescribed period.
 

ASSESSMENT CRITERION 2 
2. The legality of all documentation is confirmed according to company specifications and legal requirements. 

ASSESSMENT CRITERION 3 
3. Document files are prepared and indexed as per company specifications. 
ASSESSMENT CRITERION RANGE 
Indexing according to company specific storage/custodian system requirements.
 

ASSESSMENT CRITERION 4 
4. Document files are submitted for safekeeping according to company specifications. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
Accreditation process (including moderation):
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

    Therefore anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution which is accredited by the relevant ETQA. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Learners are able to:
  • Conceptualise the financing process and the responsibilities of roleplayers
  • Define the applicable finance law/s per type of transaction
  • Interpret and apply the requirements of applicable acts to ensure correctness of documentation
  • Recall the requirements of the Stamp Duty Act and calculate stamps accordingly
  • Recall comapny specific custodian system requirements
  • Identify, describe and interpret correspondence required per insurance product
  • Identify incorrect/insufficient information, determine and take appropriate corrective actions to ensure completeness
  • Use technology and systems to ensure efficient and effective completion of the task at hand
  • Communicate effectively in the modes of written and oral presentations 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve problems when verifying finance documentation for completeness and correctness, ensuring decisions regarding acceptance are only taken once the accuracy of the documentation has been established. 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work effectively with others when obtaining and verifying finance documentation from internal departments, insurance companies and/or clients, ensuring completeness and accuracy of documentation. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organise and manage his/her activities responsibly and effectively, ensuring accurate and timeous preparation of finance documentation for safekeeping. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, organise and critically evaluate information when verifying documentation for completeness, ensuring accurate and complete finance documentation for safekeeping. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate both verbally and in writing when attending to correspondence and instructions received. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and technology effectively when preparing and finalising finance documentation for safekeeping, ensuring complete and accurate information is available on systems. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the relationship between internal departments, attorneys, insurance companies and clients and the importance of networking to effectively prepare and finalise finance documentation for safekeeping. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Legal requirements:
  • Stamp Duty Act No.77 of 1968
  • Applicable Finance Law per type of transaction e.g. Credit Agreements Act, 1980; Income Tax Act, 1962 and Agricultural Credit Act, 1966
  • Statutory Law pertaining to contractual capacity of individuals and non-individuals e.g. Close Corporations Act. No. 69 of 1984; Companies Act No. 61 of 1973; etc.

    Assessment against unit standard:

    Assessment practices against this unit standard should meet the requirements of established assessment principles, such as validity, reliability and fairness. Assessment activities and tools, which are appropriate to the context in which learners are working, should be used. The assessment should ensure that all the specific outcomes, critical cross-field outcomes, and essential embedded knowledge are assessed. Learners are required to demonstrate that they can perform the specific outcomes with understanding and reflexivity and, where applicable, within all the situations and circumstances defined by the range statement(s). 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  20184   National Certificate: Banking  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  BANKSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Absa Learning & Development 
    2. Fachs Business Consulting and Training 
    3. Octomate Education Pty Ltd 
    4. SIGNA ACADEMY (PTY) LTD 
    5. Standard Bank Personal and Business Banking 
    6. Trainers Without Borders 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.